Sent box: Important client emails. In box: Salmonella, it's what's for dinner.

[caption id="attachment_730" align="alignleft" width="150" caption="Will it matter if I send or delete?"][/caption]

So much work, so little time. On a good day, we'll reach out or get back to five or ten clients and prospects with consulting documents, articles, interactive marketing efforts, design comps, and estimates. Plus, we'll respond to several dozen more clients and associates about business-related matters, and initiate contact with a few companies we'd like to get to know. Much of this happens by email.

Some days, what we get back bears so little resemblance to what we send out that we must naturally assume that our emails got scrambled and sent to the wrong recipients, and that in return, we're getting emails meant for someone (who???) who wants to know:

I See Website You Need to Meet

Work from Home for $10000/month!

Start Your Heart Automatically

There are only a few reasons I can fathom for this disconnect, the first being a technical glitch so mysterious that even the most universally admired computer wonks (and you know who you are, don't you?) can't figure it out.

The second is that vSA works at a pace so much faster than ordinary humans that our missives shoot out almost as if into the future, and it therefore takes some time for our recipients even to receive them. Asynchrony of time, we'll call it.

The third, less likely, is that our clients and prospects are variously busy; occupied with other, even more urgent projects; or, in rare cases, disinterested in what we've sent. While this is difficult for us to imagine, we've heard from other professionals that they've had the same impression.

It's sort of like parallel play among small children - I email you what I'm thinking about. You email me what you're thinking about. The emails are like two ships passing in the night. This year, some of our marketing programs are fun - really fun. We're hoping this transitions the ships passing in the night to ships honking, waving and shouting words of affirmation to and fro: "This is great! Gotta do it again!"

I'll be waiting at my in box, smiling.

Complacency vs. strategic planning and action

Are you tired of hearing the words, "No one could have predicted..." and variants thereof? I am, because the consequences of people in positions of responsibility not thinking outside the box and not planning and initiating appropriate action are often extreme. Here are just a few examples that should be etched into our collective memories:

Predictable given the mood of the public-Scott Brown's election and the resulting likely (if temporary) demise of comprehensive health care reform: Putting your personal politics aside for a moment, imagine you are President Obama, Nancy Pelosi or Harry Reid - it's okay, it's just for a minute. Obama should have become more involved, and Congress should have moved faster - before the Democrats lost their filibuster-proof majority.

Predictable given geological and infrastructure facts-Haiti's disaster: Construction with few building standards built on a fault line. An airport with such small capacity that only a few planes can be there at any one time. Add one (predictable) earthquake and we have the tragedy we see today. Worst thing? It could happen again.

Predictable given economic facts and indicators-The collapse of the housing market and the too-big-to-fail banks and our subsequent economic woes. As I've mentioned in this forum in the past, my father, a retired schoolteacher, accurately predicted the housing market collapse a couple of years before it happened. It's hard to believe bankers, economists and politicians lacked the same data.

Predictable given clearly inferior engineering combined with neighborhoods below sea level-By now, what we knew and didn't act on following Hurricane Katrina should be obvious. But guess what? We still haven't fixed the problem with the levies, even as we rebuild below sea level in New Orleans.

Those are political issues that affect the world. Complacency and inaction are enormous factors in business, too. Consultatively, vSA always urges business leaders to step outside the box to think the big thoughts and then to act on them as needed. We all know how easy it is each day to pursue the latest deal, address the most recent 200 emails and just try to stay afloat keeping up with the urgent. However, it is hardly cliche to remember this: Do not overlook the important in favor of the merely urgent.

Thoughts, examples, strategies?

Dangerous complacency

I hope Martha Coakley will win the Massachusetts Special Election today, I really do.

As I voted for her this morning, I was struck by a feeling that she needs all of us to pull her feet out of the fire and that, to some extent, she has earned this close race through her lackluster campaign. This is not to say she won't be a good senator - she's been a good attorney general. She simply isn't experienced as a politician running for election, and she appeared to somewhat take this election for granted once she'd cleared the primary.

To the Coakley campaign, Scott Brown probably appeared at first  to be an upstart without a chance. Martha Coakley's campaign missed the mood of many Massachusetts residents - residents tired of the bad economy, worried about what health care reform will actually mean to them and impatient with the Obama administration. Brown painted Coakley as an insider and himself as some odd combination of good lookin' cowboy and down-home neighbor. In fact, he's more conservative than is a match for Massachusetts. Boston.com published a January 10 article citing important examples: "Last week he embraced waterboarding. Last month he expressed skepticism that climate change is being caused by humans. He has even denounced two national proposals that he supported in Massachusetts as a lawmaker - mandatory health care coverage and a cap-and-trade system to cut global warming gases." Great.

Martha Coakley, I hope you win... despite yourself.

Perspective

Every once in awhile, something happens in the world that is so immense that it jars us out of our daily routine. The earthquake in Haiti is one of those events. It puts into perspective our daily travails: business concerns, stress, minor disagreements with family, and that ten or twenty pounds we want to lose or gain.

Of course, many people here at home and globally struggle with serious issues, too. For those of us whose worries are not so dire, this is a good time to remember that we are empowered to help - to support people in Haiti and everywhere whose lives are truly a day-to-day struggle. In the instance of Haiti, consider an online donation to the Red Cross or to Clinton Foundation fund for Haiti Earthquake Relief.

Win-win. Still extant?

[caption id="attachment_666" align="alignleft" width="150" caption="Not the meeting you were hoping to have today."][/caption]

Anecdotally, we're hearing that it's vicious out there, yes, even more so than usual. Dog-eat-dog business conditions, shall we say? We're suffering (hopefully) the last moans of a long, wearisome recession, and after all that business has contended with during 2008 and 2009, the fun-meter of commercial endeavor is running on low for many a company.

Certainly, brand loyalty has taken a hit: Just four out of 10 brands held on to at least half of their highly loyal customers from 2007 to 2008, according to the study from Catalina Marketing Corp's CHKHDC.UL Pointer Media Network, which gathers purchasing data at 23,000 stores nationwide. But the news is more dire than that; the power has shifted away from companies with even the greatest brands. As George F. Colony, CEO of Forrester Research says, "You can no longer own your customer -- your customer will own you." This is true in B2B situations as well as B2C; the win-win balance is way off, bad customers are ruling the roost and, as social media marketer Jeramiah Owyang blogs, sometimes the seller must cut the cord - even during times when you'd think every penny was worth tolerating a lot of nonsense and indignity to attain. He's talking to marketing firms, "hearing from a few vendors and agencies, that they’re letting go of their least wanted clients. Why? During a recession, vendors are focused on being efficient with all resources, and in some cases, some clients are net negative in time, energy, resources, and morale." Net negative - that's a good term to remember.

Too, many of the 8.2 million employees who've lost their jobs during this slump are unconvinced that their loyalty to the job meant much when times were tough. To quote a line from the upcoming movie Up In the Air, a fired employee asks the hired gun who's there to dismiss him, "What are you going to do this weekend? You have money in your bank? You got gas in your gas tank? You going to take your kids out to Chuck E. Cheese?"

It's not just actions, though, it's attitude. How many of your price discussions with suppliers or customers have turned unpleasant? How much of the integral way you run processes has been questioned and turned inside out by customers demanding to "see it done better"? How many days do you and your associates go home exhausted and stressed?

There's another viewpoint about the current economic climate and its impact on win-win relationships, however. Some businesspeople believe that the recession will forge new, stronger partnerships as business becomes more reliant on very solid partners to get the job done in a world of scarcity.Richard Lambert, Director-General of CBI, the UK's leading business organization, says that, "In a more collaborative, less transactional world, closer relationships with customers, suppliers, employees and shareholders look like becoming the new norm."

At vSA, we suspect it'll cut both ways for some time to come - scrappy, messy business deals for many, collaboration for a few lucky others. Firms that want to become increasingly vital and not be pushed around like the youngest kid on the playground must identify their genuine strengths, empower themselves with offerings as unique as they can muster and be nimble... ever more nimble.

Your thoughts?

... and nothing was ever quite the same again.

[caption id="attachment_658" align="alignleft" width="300" caption="Once upon a time, all was well with the world."][/caption]

Once upon a time, tech start-ups talked about their "burn rates" a lot, as in, "How much money will we flame through before we get the next big round of funding?" Some of them had bubbled glass in offices for people who'd never completed the development of the product being funded. Delicious lunches and indoor soccer were not out of the question. Then the tech bust hit  around 2000, for many start-ups signifying the beginning of... The End.

Fast forward to now. We're kind of deep in the latest recession, a Great One to be sure. Oh, perhaps we're swimming toward the surface now. But will business be the same as it was before the fall? Or is RESHAPING a more accurate term for what's ahead than RECOVERY alone?

Well, not ALL is not all fog and mystery. In a time when vSA staff is asked more days than not what WE see ahead, we're happy to talk about the reshaping (and that touch of recovery) that we, as marketers in the thick of it, are party to...

•   Businesses moving forward with cautious optimism. Maybe not happy-ever-after-times, but better times are coming. Whether, in the lingo of economists, it’s V-shaped (quick), U-shaped (gradual) or W-shaped (another dip ahead) is unknown. However, we’ve likely hit bottom and are on the way back, however gradually, to prosperity.

•   Marketers using the Web. We’re seeing a major surge of Web-related business coming in the door. Why not? People are going online to reach prospects quickly and efficiently. Whether creating an online catalog, interacting with customers or getting your Web site into Web 2.0 or beyond, it’s a smart place to start.

•   Worn-out ways of doing business... flying out the window. Businesses are scrutinizing everything. Are the salespeople delivering the right message? Is the company even selling through the right channels? Does print advertising work at ALL for this company? Should the company focus on its stronger offerings and (gulp) scrap other products? Tough times create tough questions – as they should. We'll continue to see seismic shifts in businesses - from big mergers to dropped lines and brands, and even to more door closings - as well as hot new companies popping up like mushrooms.

•   Speaking in an authentic voice to build relationships. In a rough environment, trust rules. Savvy marketers are building relationships with the people they need most. They’re using public relations, social marketing, sales conversion programs, and customized grassroots outreach.

•   Executives, coming out of their back-office meetings to communicate new direction. And THAT is good news. Direction, after all, suggests movement. Reshaping, too.

Communication that resonates - how it happens.

Imagine for a moment that the communication in question isn't marketing. Imagine you're at a social event, talking with a stranger you'd like to know. What will keep this stranger talking with you? Will allow him to become intensely interested in what you have to say?

Talk about a topic in which the other person is very interested. ("Oh! You collect spiders?")

Not only BE truthful and sincere - project it. Interestingly, even when you ARE being genuine, people don't always believe it, probably because they have been exposed to so much that is false.

Hear and respond to the other person. Answer his or her questions directly, rather than swerving back to what you wanted to say anyway. Eventually, you can get to your message, but don't force the matter prematurely.

Inspire curiosity. Be interesting enough that the person wants to learn more, and to continue talking with you, and to resume the conversation another time as well.

Now - let's get back to the discipline of marketing. The principles are the same, but the barriers are higher. When you have something for sale (or, shall we say, "skin in the game") you face the challenge of appearing biased. Gosh, wonder why! So it's all the more important to project that you are telling the truth. The type of communication we've described above is a slower, more authentic way to build relationships than old-school hit-me-over-the-head-with-it marketing. But IT WORKS. Banks and financial service companies need solid relationships with customers and clients. So do companies whose products require a major commitment of time or money, or a switch to a new technology platform. So does your company, I'll bet.

Think about the many types of communication you employ - from speaking engagements to webinars, editorial coverage to white papers, social media to sales meetings. Each of these can be studied and, as necessary, retooled to more clearly and effectively speak in an authentic voice.

In a time when trust is rare and business is still recovering from a nasty year or two, is it worth your time to make sure your communications resonate? At vSA, we're voting yes-absolutely-yes, and the nature of our clients' communications increasingly reflects our focus on building trust as we build their brands and sales.